Fee Schedule

UTILITY BILLING

NSF [Non-Sufficient Funds]

$10

Turn On/Off Water Services

$25

PROPERTY TAXES

Credit Card Payment

$1.50 MIN

Or 3%

E-Check

$3

CREDIT CARD PAYMENTS

Permit Fee Amount $0-$50

$1.50

Permit Fee Amount $50.01 - $100

$3

Each Additional $100

$3

BULK WATER

Re-Usable Card

$10

Total Valuation

Fee

$1 to $3,000

$70

$3,001 to $50,000

$70 for the first $3,000 plus $6.50 for each additional $1,000 or fraction thereof, to and including $50,000

$50,001 to $1,000,000

$375 for the first $50,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000

$1,000,000 to $5,000,000

$5,600 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof, to and including $5,000,000

$5,000,001 to $10,000,000

$23,600 for the first $5,000,000 plus $3.50 for each additional $1,000 or fraction thereof, to including $10,000,000

$10,000,001 and up

$41,100 for the first $10,000,000 plus $2.20 for each additional $1,000 or fraction thereof

ALTERNATE FEE CALCULATION METHOD - [COMPARISON TO ABOVE RATES]

Residential

 Fee

Main/Upper Floors

$100 per square foot

Unfinished Basement

$14.30 per square foot

Finished Basement

 $37 per square foot

Garage

$25 per square foot

Plan Review

10% of permit fee

Pole Barn

$25 per square foot

Porch Addition                 

$59 per square foot

PLAN REVIEW FEES

Residential/Accessory Buildings

10% of the Building Permit Fee

All Other Structures

50% of the Building Permit Fee

DEMOLITION PERMIT FEES

Dwelling, Garage, Shed or Barn

$50

Other Structures

$100

MOVED STRUCTURES PERMIT FEE

Private Garages, Sheds and Barns

$50

Dwellings

$100

MISCELLANEOUS FEES

Decks without roofs on existing single-family homes

$70

Fences exceeding a height of 7 ft.

$70

Re-roof of residential buildings & residential garages

$70

Swimming pools, spas, hot tubs

$70

Pre-manufactured church classroom or office unit

$100/unit

Special inspections, such as, but not limited to:

State of Michigan License for Vehicle Dealers, Automotive Recyclers, Vehicle Part Dealers, etc.           

$200

Additional Inspection, per inspection

$70

After hours Inspections

$50/hr

PRE-MANUFACTURED HOUSING UNITS (P.D.U. = Per Dwelling Unit)

One- and two-family homes, including mobile homes not located in mobile home parks

    $100 P.D.U.

Apartments and condominiums

    $200 P.D.U.

Hotels and/or Motels  

    $200 P.D.U.

Mobile homes in mobile home parks

    $100 P.D.U.

BOARD OF APPEAL FEES

Building, Mechanical, Plumbing, Electrical, and Sign

$150

LICENSE REGISTRATION

Electrical, Mechanical & Plumbing Contractors

$15 every 3 years

Drain layer license fee

$25 each year

Storm Drain permit fee

$25 each new residence

MECHANICAL FEES

Application Fee (Includes 1 inspection)

$70

New Residential Heating System (Includes vent, duct, & gas pip)

$50

Gas/Oil Burning Equipment

$30

Residential Boiler

$30

Water Heater

$5

Flue/Vent Damper

$25

Solid Fuel Equipment

$30

Gas Burning Fireplace/Log

$30

Gas Piping (Each Opening)

  $5

Duct (Minimum Fee up to 250ft)

$25

Duct (Over 250’ per foot)

$0.10

Process Piping (Minimum 50ft)

$5

Process Piping (Over 50 ft. / per ft.)

$0.10

Residential AC/Heat Pumps

$30

Commercial Hood (Type I)

$60

Commercial Hood (Type II)

$30

Roof Top Units

$45

Exhaust Ducts (Per Outlet)

$5

Unit Heater

$30

Air Handler

$30

Air Handler Residential (With Other Appliance)

$10

Commercial AC/Refrigeration

$50

Fire Suppression System (1-60)

$45

Fire Suppression (Heads over 60)

$0.75

Other Appliances or Equipment

$30

Investigation Fee (Late Permit)

$100

Additional Inspection

$70

Final Inspection

$70

Registration for Contractors License

$15

PLUMBING FEES

Application Fee (includes 1 inspection)

$70

Sewer (Sanitary 6” and greater)

$25

Sewer (Sanitary less than 6”)

$15

Sewer Ejectors and Sumps

$10

Fixtures:  Water Connected Appliances & Devices

$5

Water Heater

$5

Sub Soil Drains/Storms

$10

All Other Drains and Traps

$10

Domestic Water Softener

$5

Backflow Preventers

$10

Water Service

$10

Stacks Vents and Conductors

$10

Water Distribution ¾”

$15

Water Distribution 1”

$20

Water Distribution 1 ¼”

$25

Water Distribution 1 ½”

$30

Water Distribution 2”

$35

Water Distribution Over 2”

$40

Grease Trap Oil/Sand Interceptor

$10

Medical Gas System Base

$50

Medical Gas (Per Outlet)

$5

Investigation Fee (Late Permit)

$100

Additional Inspection

$70

Final Inspection

$70

Registration for Contractor’s License

$15

ELECTRICAL FEES

Application Fee (includes 1 inspection)

$70

Service through 200 Amps

$25

Service Over 200 through 600 Amps

$30

Service Over 600 Amps through 800 Amps

$45

Service Over 800 Amps through 1000 Amps

$60

Service Over 1,000 Amps

 $0.10/Amp

Circuits

$7

Lighting Fixtures – per 25

$15

Dishwasher / Disposal

$8

Furnace – Unit Heater

$8

Power Outlets (e.g., Range/Dryer)

$10

Feeders (Per 50 feet)

$15

Air-Conditioning unit

$10

Units up to 20 KVA or HP

$10

Units 21 - 50 KVA or HP

$20

Units Over 50 KVA or HP

$30

Data/Telecom Outlets 1-19 (Each)

$5

Data/Telecom Outlets 20-300

$100

Signs – Unit

$20

PV Solar Panels (Per Module)

$5

Fire Alarms – up to 10 Devices

$75

Fire Alarms – 11-20 Devices

$150

Fire Alarms – Each Device over 20

$7

Swimming Pool or Hot Tub

$25

Conduit or Grounding Only

$45

Energy Temperature Control

$50

Generator

$25

Special/Safety Inspection

$50

Investigation Fee (Late Permit)

$100

Additional Inspection

$70

Final Inspection

$70

Registration for Contractors License

$15

SIGN FEES

Wall Signs (Each Sign - Max 2 Walls), Projecting Signs, & Marquee Signs

$30

Ground, Pole, Expressway Signs & Billboards

$65

Temporary Sign (Only 1 at a time – Max 5 times per year for 9 days)

$50

***Refundable Bond***  Temporary Trailer/Mobile Signs

$150

Sign Variance Application & UBD Application

$150

RENTAL PROPERTY FEES

Rental Property per Building Fee

*$205

Rental Property per Unit Registration Fee

$20

Rental Property Late Fee (Plus Civil Infraction Fines)

$45

Rental Property Re-inspection Fee (after 1^st inspection)

$45

Trades Inspection (when deemed necessary – per inspector)

$45

No-Show/Re-Inspection fee

$45

Drains

Storm Drain Connection Permit

$25

Sanitary Building Sewers

Sewers Application for a License (Collected only if working in Delta at time of permit)

$25 Annually

Application fee for a permit

$70

Sewer Permit Fees

Sewer (less than 6”)

$15

Sewer (sanitary 6” and greater)

$25

Exception: Sanitary sewer permits issued to State of Michigan licensed master plumbing contractors shall have fees as required under the current Michigan Plumbing Code, as amended by the State of Michigan.

Stationary Vendor License (includes up to five background investigations)

$ 450

Door-to-door Vendor License (includes up to five background investigations)

$200

              Additional Background Investigations charged per person

$20

Vendor License Renewal (if within 6 months of original license)

$100

“Going Out of Business” sales license (Set by State Statute)

$50

Amusement Fee – Non-Refundable Application/License Fee (set by Board but issued by Clerk) 6-33(a)

*$500

Amusement License Fee - 6-33(b)

$200 per day

Exotic Cabaret Fees and Expiration Date - 6-53

$100

Non-Resident Notary Fee Per Signature (free for residents)

$10

Passport Picture Fee

$15

GRAVE OPENING & CLOSING

$300 deposit is required for all burials. If burial is completed by 2:30 pm the deposit will be refunded in full. If the burial time extends beyond 2:30 pm, any refund would reflect the family departure time in accordance with the fees below.

Regular

Infant/Cremation

Columbarium

$1050

$300

$200

Weekdays with departure before 2:30 p.m.

$1450

$650

$550

Saturdays departure before 2:00 p.m.

$150

$50

Winter Thaw Fee (January – March)

• Regular burial rate includes complete cemetery set up with tent and set and seal. Above ground seal vaults must make special arrangements for set and seal.
• Cremmains rate includes required standard vault unless marble or metal urn is used by family.
• Add $100 for infant & cremains burial utilizing tent set up.
• Departures between 2:30 p.m. and 3:30 pm shall be assessed $100 in addition to the fees indicated in the chart above.
• Departures after 3:30 pm shall be assessed $300 in addition to the fees indicated in the chart above.
• $50 recording fee will be assessed for use of cremains bench, cremain marker, etc. as occasion requires.

PLOT FEES

Regular Burial Plots

Designated Cremains

Columbarium

Resident

$600

$300

Row 1 & 2

$800

Row 3

$700

Row 4

$600

Non-Resident

$900

$450

Row 1 & 2

$950

Row 3

$850

Row 4

$750

All sections except designated cremation & columbarium

No. of Plots Purchased

Lots (65%)

Cap. Projects (35%)

Total Sale

Resident of Delta Township

1 Plot

$390

$210

$600

2 Plots

$780

$420

$1,200

3 Plots

$1,170

$630

$1,800

4 Plots

$1,560

$840

$2,400

5 Plots

$1,950

$1,050

$3,000

Non-Resident

1 Plot

$585

$315

$900

2 Plots

$1,170

$630

$1,800

3 Plots

$1,755

$945

$2,700

4 Plots

$2,340

$1,260

$3,600

5 Plots

$2,925

$1,575

$4,500

Cremains Section Only (includes 2 plots per lot) – Delta Center & Hillside

Resident of Delta Township

1 Lot

$195

$105

$300

2 Lots

$390

$210

$600

3 Lots

$585

$315

$900

4 Lots

$780

$420

$1,200

5 Lots

$975

$525

$1,500

Non-Resident

1 Lot

$292.50

$157.50

$450

2 Lots

$585

$315

$900

3 Lots

$877.50

$472.50

$1,350

4 Lots

$1,170

$630

$1,800

5 Lots

$1,462.50

$787.50

$2,250

Columbarium Section Only (included 2 plots per lot) – Delta Center

Resident of Delta Township

Row 1

$520

$280

$800

Row 2

$520

$280

$800

Row 3

$455

$245

$700

Row 4

$390

$210

$600

Non-Resident

Row 1

$617.50

$332.50

$950

Row 2

$617.50

$332.50

$950

Row 3

$552.50

$297.50

$850

Row 4

$487.50

$262.50

$750

Scatter Garden Hillside Cemetery

Scatter Garden Fee (Includes a bronze plate for placement on granite memorial stone)

$150

Optional Planting Fees:

Rose Bush

$100

Flowering Tree

$200

Tree

$500

PARKS STRUCTURE RENTAL FEES

Sharp Park Shelter (72 Occ), Delta Mills Park Shelter (80 Occ),
and Grand Woods Park Shelter (80 Occ) (May 1 through September 30)

Delta Resident Half Day (10 a.m. to 3 p.m. - or - 4 p.m. to 9 p.m.)

$50

Non-Resident Half Day (10 a.m. to 3 p.m. - or - 4 p.m. to 9 p.m.)

$60

Delta Resident Full Day (10 a.m. to 9 p.m.)

$80

Non-Resident Full Day (10 a.m. to 9 p.m.)

$100

Grand Woods Park Pavilion (100 Occ) (May 1 through September 30)

Delta Resident Half Day (10 a.m. to 3 p.m. - or - 4 p.m. to 9 p.m.)

$75

Non-Resident Half Day (10 a.m. to 3 p.m. - or - 4 p.m. to 9 p.m.)

$85

Delta Resident Full Day (10 a.m. to 9 p.m.)

$130

Non-Resident Full Day (10 a.m. to 9 p.m.)

$150

COMMUNITY CENTER RENTAL FEES

Day

(The building is in use throughout the week

so it is not available on week days other than Fridays.)

Session

(Max occupancy times allowed including set-up and take-down.)

Rental Fee

for Delta Resident

Rental Fee

for Non-Resident

Saturday/Holiday

8 a.m. - 1 a.m.

$425

$525

*Saturday extension (discounted Friday)

12 p.m. - 1 a.m.

$195

$270

Sunday

11 a.m. - 12 a.m.

$335

**$425

$400

**$525

Friday

12 p.m. - 1 a.m.

$275

**$425

$350

**$525

*When booking a Saturday, the Friday prior is offered at a discount if the date is available, unless it is a holiday. If it is a holiday, the holiday fee will be charged. 

**Holidays are any National holidays as well as dates that Delta Township offices are closed and Christmas Eve and New Year’s Eve.

ENRICHMENT CENTER ACTIVITY ROOM RENTAL FEES

Day
(The building is in use throughout the week so it is not available on week days other than Fridays.)

Session

(Max occupancy times allowed including set-up and take-down.)

Rental Fee for

Delta Resident

Rental Fee for

Non-Resident

Friday

4 p.m. – 11 p.m.

$180

$240

Saturday

11 a.m. – 11 p.m.

$250

$325

Saturday Extension (discounted Friday)

4 p.m. – 11 p.m.

$105

$125

Sunday

11 a.m. – 11 p.m.

$250

$325

Holidays

11 a.m. – 11 p.m.

$280

$340

Holidays are any National holidays as well as dates that Delta Township offices are closed and Christmas Eve and New Year’s Eve.

RECYCLING FEES

Yard Waste

$1.25 per 30-gallon paper bag or $8.50 per cubic yard

Vehicles

Based on Average Approximate Depth

S10 Pickup – $12 level load (1.4 cubic yard)

Full Size Pickup – $23 level load (2.7 cubic yard)

Mini Van w/open back – $8.50 per foot (1 cubic yard)

Trailers

4’ x 6’ – $6 per foot (.9 cubic yard/foot)

4’ x 8’ – $8 per foot (1.2 cubic yard/foot)

5’ x 8’ – $10 per foot (1.5 cubic yard/foot)

6’ x 10’ – $15 per foot (2.2 cubic yard/foot)

Electronics

$0.50 per pound

Items Containing Freon

$20 per item

Carbon Monoxide/Smoke Detectors

$30 per item

Fall Deleafing

Free to Residents mid-October through early December
Non-Residents yard waste fees apply

Electronics Recycling

PCs, Laptops, Servers

$0.50 per pound

Printers, Fax Machines, Scanners

$0.50 per pound

LCD, Flat Panel, Plasma, LED TVs & Monitors

$0.50 per pound

Household & Misc. Electronics

$0.50 per pound

Refrigerants

$20 flat rate/per unit 

Carbon Monoxide & Smoke Detectors

$30 flat rate/per unit 

CRTs (old style, boxy shaped TVs and monitors

7-11”

$10 per unit              

12-16”

$14 per unit              

17-18”

$21 per unit              

19-22”

$36 per unit              

23-25”

$42 per unit              

26-30”

$49 per unit              

31-37”

$65 per unit              

38” +

$85 per unit              

Rezoning Application

$800

Special Land Use Permit Application:                                                

(Regular SLU Permit)

$800

(SLUs for home occupancy & group day care)

$125

(Extension of an existing SLU Permit)

$200

(SLU Permit & Rezoning on 1 parcel)

$1300

Zoning Variance Application

$350

Sidewalk Variance Application

$265

Zoning Ordinance Text Amendment

$275

Appeal of Zoning Administrators decision & interpretations

$150

Zoning Verification Letters                                              ($50 min plus $25/hr. over 2 hours)

$50

Lot Split Application (Subdivision)                                (parent parcel & 1 split, $25 added splits)

$150

Land Division Application (Metes & Bounds)                 (parent parcel & 1 split, $25 added splits)

$100

Site Plan Review Applications                                          (sites less than 2 acres in size)

$200

                                                                                           (sites 2 acres or greater in size)

$500

Subdivision Plat Applications:

     Tentative Primary Plat

$300 (+$10/lot)

     Final Preliminary Plat

$120 (+$10/lot)

     Final Plat

$300

Tent Permit Applications:

     For Tents under 200 sqft.

$30

     For Tents 200 sqft. and greater

$50

Special Transitory Food Units (Food Trucks) Fees:

     30 Day Application

$75

     120 Day Application

$300

Private Road Permit Application

$150

Collection Bin Fees:

      Original Application Fee (Per Bin)

$125

      Annual Renewal Fee (Per Bin)

$100

      Sticker Replacement Fee (Per Bin)

$10

Right-of-Way Fees

Sidewalk Installation Permit

$25

Permit for Utility Work in the Right-of-Way

$1,000/ Mile Min. Charge $250.

Private Well Licensing Fees

     Original Private Well License

$280

     Renewal Private Well License

$70

Small cell wireless fees

Application Permit Fees

Application fee for a permit shall not exceed the lesser of the following:

(1)    For each small cell wireless facility alone

$200

(2)    For each small cell wireless facility and a new utility pole to which it will be attached

$300

Annual Rate

(1)    Annually, for each existing pole unless subdivision (2) applies

$20

(2)    Annually, if a new pole or wireless support structure was erected at a new site by or on

behalf of the wireless provider on or after the effective date of Act 365 of 2018.

$125

Authority Pole Rate

(1)    Per year, per authority pole

$30

For Vehicle Accidents and Vehicle Fires the following shall apply: 

Vehicle accident-basic (which may include, apparatus blocking/traffic redirection, extrication, scene safety, environment stabilization or clean-up)

$250

Vehicle Fire – basic (fires requiring suppression by fire service, 1 hour or less in duration)

$250

·         Auto accidents and vehicle fires that exceed 1 hour are subject to additional charges in accordance with the fee schedule 

·         Incidents other than vehicle accidents and vehicle fires will be billed in accordance with the fee schedule

APPARATUS FEES

Fire Engine

$250/hr.

Ladder Truck

$250/hr.

Ambulance Standby

$125/hr.

In the event of an actual transport of a patient to a medical facility, the patient will be billed

Water Tenders

$125/hr.

Brush Engines and/or All-Terrain Vehicles (ATVs)

$225/hr.

Support Units

$50/hr.

These are supplemental units in support of the hazardous materials unit, i.e.: air unit, mobile command posts, etc.

Hazardous Materials Unit

$225/hr.

Crash ‑ Specialized aircraft crash unit

$225/hr.

Rescue Unit 

$120/hr.

Equipped for special rescue operations such as heavy rescue units, confined space rescue units, etc.

MILEAGE RATES

Cars

$.68/mile

Pick‑ups

$.90/mile

Command Units

$.68/mile

AMBULANCE FEES

Service Type

Resident Fee

Non-Resident Fee

ALS - Emergency

$750

$750

ALS - Non-Emergency

$600

$600

ALS2 - Emergency

$800

$800

BLS - Emergency

$500

$500

BLS - Non-Emergency

$400

$400

ALS Treat No Transport (AMA)

$475

$475

BLS Treat No Transport (AMA)

$0

$0

Mileage

$12.50 per loaded mile

$12.50 per loaded mile

Oxygen

$40

$40

INSPECTION FEES

New Constructions Fees: (excluding single family dwellings)

The inspection fees are calculated at construction cost, or fraction thereof, up to $500,000.

$1 per $1,000

The inspection fees are calculated at construction cost in excess of $500,000.

$0.50 per $1,000

Remodeling Existing Occupancy Fees (excluding single family dwellings)

The inspection fees are calculated at construction cost, or fraction thereof, up to $500,000.

$1.50 per $1,000

The inspection fees are calculated at construction cost in excess of $500,000.

$1 per $1,000

Medical Marihuana Caregiver License Application Fee

$100

Renewal Application

$50

Water Capital Charge Fee Scheduled Based on Meter Size

Meter Size

Capital Charge

Meter Set & Inspection Fee

5/8”

$3,165.00

 $691.67

3/4”

$3,165.00

Consult with Utility Dept.

1”

$7,912.50

$966.27

1.5”

$15,825.00

$1610.93

2”

$25,320.00

$2179.17

3”

$47,475.00

$2827.08

4”

$79,125.00

$4402.08

6”

$158,250.00

$6657.30

8”

$253,200.00

$9062.30

10”

$363,975.00

$11462.30

WATER SERVICE RATES

Monthly Charge for Meter & Service Maintenance

Ready-To-Serve

**Monthly rates based on pipe diameter

Ready-To-Serve Water 5/8”

 $10.23

Ready-To-Serve Water 3/4”

$10.23

Ready-To-Serve Water 1”

$25.56

Ready-To-Serve Water 1 ½”

$51.14

Ready-To-Serve Water 2”

$81.81

Ready-To-Serve Water 3”

$153.40

Ready-To-Serve Water 4”

$255.66

Ready-To-Serve Water 6”

$511.31

Ready-To-Serve Water 8”

$818.10

Ready-To-Serve Water 10”

$1176.02

Ready-To-Serve Water Outside the Twp.

1.65 x current rate

Bulk Water

$10.00/1,000 gal

& $10.00/card

Fire Hydrant Rental

  $70.00/Hydrant

Fire Hydrant Maintenance

$70.00/Hydrant

Charge for Turn On/Off of Water Services

$25.00

Metered Water Rates Inside the Twp.

 $25.16/1,000 cubic ft.

Metered Water Rates Outside the Twp.

1.65 x current water

Past due bills

10% of current bill

Returned (NSF) checks

$10

Water Service Deposit

$100

Utilities Violations & Penalties

Charge

Civil infraction – first offense

$1,000

Civil infraction – second offense

$2,500

Civil infraction – third offense

$5,000

Industrial waste pretreatment (IWP) Fees

On a case-by-case basis

Surcharge Rates:

Charge

Per pound of Ammonia-N (Ammonia Nitrate)

$0.45

Per pound of Biochemical Oxygen Demand-S Day (BODS)

$0.07

Per pound of Oil & Grease

(vegetable & animal-based food sources)

$0.23

Per pound of Total-P (Total Phosphorus)

$4.58

Per pound of Total Suspended Solids (TSS)

$0.35

Sewer Capital Charge Fee Scheduled Based on Meter Size:

Meter Size

Charge

5/8”

$2,429.00

3/4”

$2,429.00

1”

$6,072.50

1.5”

$12,145.00

2”

$19,432.00

3”

$36,435.00

4”

$60,725.00

6”

$121,450.00

8”

$194,320.00

10”

$279,335.00

WASTEWATER

Monthly Charge for Operation & Maintenance

Ready-To-Serve

**Monthly rates based on pipe diameter

Ready-To-Serve Sewer 5/8”

$2.92

Ready-To-Serve Sewer 3/4”

 $2.92

Ready-To-Serve Sewer 1”

 $7.30

Ready-To-Serve Sewer 1 ½”

 $14.62

Ready-To-Serve Sewer 2”

$23.38

Ready-To-Serve Sewer 3”

$43.84

Ready-To-Serve Sewer 4”

 $73.06

Ready-To-Serve Sewer 6”

$146.13

Ready-To-Serve Sewer 8”

 $233.81

Ready-To-Serve Sewer 10”

$336.09

Metered Sewer Rates Inside the Twp.

 $43.10/1,000 cubic feet

Metered Sewer Rates Outside the Twp.

1.65 x current sewer

Unmetered Rates – Sewer Only Single Family

$30.95 monthly flat rate

Unmetered Rates – Sewer Only Multi-Family & Commercial

Adjusted monthly flat rate based on usage

Summer Sewer Max Credit - Experience

Highest Average of 4^th & 1^st quarter

Summer Sewer Max Credit – No Experience

Current Sewer Rate x 1,000 cubic feet

Water & Sewer Deferral

Capital/Installation Charge Deferral Interest Rate

3.5%

Waiver from Noise Ordinance Application

$50

Non-Resident Notary Fee Per Signature (free for residents)

$10

Block Party Use of Road Barricade Deposit (refundable)

$50

FOIA Request Fees

Thumb Drive

$10

Per Page

$0.10

Actual Shipping / Mailing Costs

Varies

Hourly Labor Wage (if applicable)

NOTE: A charge may be made for actual mailing costs, copying charges, including labor and cost of sending, examination, review, deletion and separation of exempt and non-exempt materials. The method of calculating the cost to provide public documents shall be based upon the hourly rate of the lowest paid full-time, permanent clerical employee capable of retrieving the information necessary to comply with the request